Privacy policy and protection of personal data

This document states of our commitment to the protection of your personal data. Its purpose is to give you information about :

  • Personal data the FITE collects and what are its reasons,
  • How these personal data will be used
  • Your rights as a person concerned by our data processing.

This policy applies to all FITE services regardless of their nature (website, application, services...). In its capacity as controller, the FITE is responsible for complying with the obligations of the European Regulation n°2016/679 called General Data Protection Regulation (GDPR) concerning the collection and process of personal data by the FITE. The RGPD applies to personal data of EU nationals.

1 / Responsible for the treatment of your data

The responsible of the data treatment is the Fédération Française Internationale de Tourisme Equestre. Contact details are as followed :

  • Postal address : Parc Equestre - 41600 Lamotte
  • Phone number : +33 2 54 94 46 00
  • Email :

2 / How the FITE executes the protection of personal data

The FITE undertakes to take into account the protection of your Personal Data and your privacy when designing the services offered to you (privacy by design). To ensure the security, respect and good exercise of your rights, measures allowing to protect your personal data are implemented (privacy by default).

3 / What are the personal data used by the FITE?

The FITE is committed to collect only Personal Data strictly necessary for the achievement of the services offered and which correspond to the object and tasks of the Federation. If optional data is requested from you, the FITE will clearly inform you about the Personal Data needed to perform the service. Personal Data are directly collected from you and are only used for the uses that have been brought to your attention. Personal Data are used with your consent and to offer you other services.

4 / What is the basis of the legitimacy of our treatments?

The FITE relies on the following bases to process Personal Data :

4.1 / Contrat execution

The legal basis for the processing of personal data of the user that is collected is the execution of a contract. It may concern the affiliation, approval or accession of national equestrian tourism groups and organizations for personal data concerning managers of equestrian establishments, contracts concluded with FITE partners or service contracts involving the collection of Personal Data and, in general, all federal activities based on a contractual or conventional agreement. For processing based on an agreement of a contractual or convention nature, the user must provide the necessary data for its execution. If he doesn't provide this data, the object of this agreement will not be carried out.

4.2 / Legal obligation

When the creation and implementation of a personal data processing is necessary for the FITE to comply with one or more legal obligations in the context of its relationships with its members or third parties such as for the implementation of safety measures when organizing public events or the fulfillment of obligations related to sanitary or veterinary controls.

4.3 / Consent

With respect to the following purposes, the legal basis for the processing of the Personal Data of the participants or third parties will be the consent of the latter, in the event that it would have been given ;

  • When registering for using FITE website and applications.
  • Managing the sending of information about the FITE and its activities, including personalized information adjusted to the profile of members and third parties.
  • The suspension of the consent of these treatments by the user will not condition the execution of the contract or agreements concluded by the person concerned with the FITE.

4.4 / Legitimate interest

For the following purposes, the legal basis for the processing of Personal Data will be the legitimate interest of the FITE :

  • The development of profiles for the specific sending of personalized information tailored to the profile of members or third parties.
  • The sending of satisfaction surveys on the activities or services used by FITE members or by third parties to ask for their opinion and to improve them.

Our legitimate interest is to be able to guarantee that our services are adapted, relevant, secured a,d to enable the FITE to understand the needs, expectations, and level of satisfaction of users, in order to improve its services. All these actions are carried out with the aim of improving the services to members of third parties.

5 / Personal Data of minors

Some services may be used by minors under the age of fifteen. In this case, minors must obtain the consent of their parents or legal representatives.

6 / Who can your personal data be sent to ?

Your data is accessible to the internal services of the FITE, they are also likely to be transmitted to :

  • Technical service providers external to FITE including subcontractors ;
  • To commercial partners of the FITE but only after you allowing the FITE to do so and after giving your opinion about it, usually by a checkbox.

7 / Can your personal data be transferred outside the European Union?

The FITE carries out all the processing of your Personal Data in the European Union (EU) Territory. However, for certain specific services, FITE may use subcontractors established outside the EU. Some Personal Data may then be communicated to them for the strict requirements of their missions. In this case, in accordance with the regulations in force, the FITE requires its subcontractors to provide the necessary guarantees to supervise and secure these transfers, in particular by signing standard contractual clauses, respecting the regulations on the protection of personal data (RGPD).

8 / For how long does the FITE keep your Personal Data?

The retention period of your Personal Data depends on the basis and purposes that have been accepted. The FITE undertakes itself not to retain your Personal Data beyond the time necessary to provide the service, and therefore you use the service, plus the retention period imposed by the applicable rules on legal prescription. For those who have given their consent to the use of their Personal Data by the FITE, the retention period is five years, from the moment their consent has been obtained. The duration may be the subject of a specific mention during the collection if it does not fall into the category above.

9 / Are your Personal Data protected ?

The FITE commits itself to take all measures to ensure the security and confidentiality of Personal Data and in particular to prevent their being damaged, erased or unauthorized third parties having access to it. Furthermore, in the event of a security incident affecting your Personal Data (destruction, loss, alteration or disclosure), FITE is committed to complying with the obligation to notify violations of Personal Data, in particular from the CNIL.

10 / What are your rights to your personal data ?

You have, at any time, the right to exercise with the FITE the rights provided by the applicable regulations applicable to Personal Data, subject to fulfilling the conditions provided by the General Data Regulation :

  • Right of access: you may have access to your Personal Data processed by the FITE;
  • Right of rectification: you can update your Personal Data or have your Personal Data processed by the FITE;
  • Right of opposition - in particular, to receive non-contractual or commercial information communication: you can express your wish to no longer receive such communications from the FITE or request that your Personal Data be no longer subject treatment for that;
  • Right to delete: you can request the deletion of your Personal Data
  • Right to limitation: you may request the suspension of the processing of your Personal Data only for the reasons set forth in the General Data Protection Regulations;
  • Right to portability: you can ask the FITE to recover your Personal Data in order to dispose of it.

When subscribing for a service or collecting your Personal Data, you are given the address (postal and/or electronic) to which you send your request for the exercise of your rights. Every request must be accompanied by proof of identity. FITE undertakes to respond to your requests for the exercise of your rights as soon as possible and in any event in compliance with legal deadlines.

11 / Modification of this policy

Updates to this Privacy Policy will be posted here:
We will also post a notice on the FITE website, along with the updated Privacy Policy.

12 / Cookie policy

The FITE website and all its web pages use cookies to distinguish you from other users of the site. This allows us to improve services and optimize your user experience. A cookie consists of a string of text information transferred from a website to
the hard drive of your computer so that the website will remember you. Cookies can help a website to adapt content more quickly to your interests. Most important website use cookies. In general, a cookie contains the name of the domain of origin of the cookie; "lifetime"; of the cookie and a value, namely a unique number created randomly. On the FITE website, there are [two] types of cookies:

  • Temporary cookies, which remain in your browser's cookie file until you leave the site and
  • Persistent cookies, which stay much longer in the cookie file of your browser (the duration depends on the lifetime of the cookie in question).

Temporary cookies are used :

  • To allow you to transfer information from one page to another of our site without having to enter it again and
  • To allow you to access the saved registration information.

Persistent cookied are used:

  • To help us identify you as a visitor (using a number, not personally) when you return our website ;
  • To compile anonymous global statistics that help us understand how visitors use our site and help us improve the structure of our website. We can not personally identify you this way.
  • To allow us to tailor content or ads to your interests, or to avoid showing you the same ads multiple times;

You have the option to accept or refuse cookies when you first access our site via a banner acceptance of cookies and also by changing the settings of your browser. However, you may lose some interactive features of the service if cookies are disabled.
You will find below a list of the main cookies we use and their functions.

13 / FITE applications

We use analytics tools such as Google Analytics on the FITE application. These tools are used to compile anonymous global statistics that help us understand how our users use the app and help us improve it. These data do not identify you personally. You can choose to disable the app's scanning tools in your device's settings.

14 / Glossary

Each term beginning with a capital letter has the meaning given to it below.

  • "Privacy Policy and protection Personal Data" and "Policy": means that this Policy describing the measures taken for the processing, operation, and management of your Personal Data and your rights as a data subject.
  • "Personal Data" means any information relating to you that identifies you directly or indirectly.
  • "Processing" : means any transaction or set of transactions applied to your Personal Data.
  • "Processing Manager" means the FITE that processes your Personal Data.
  • "Personal Data Violation" means a breach of security, resulting in accidental or unlawful destruction, loss, alteration, disclosure or unauthorized access to your Personal Data.
  • "Recipient": refers to the service or company that receives communication and can access your Personal Data.
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